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1. Who We Are
Al-Hayaat School is a private school located at 1095 Bleams Road, Mannheim (Petersburg), ON N0B 2H0, Canada.
For privacy-related questions or requests, contact us at admin@alhayaat.ca or 519-589-9669.
Privacy Policy
Last updated: June 28, 2026
Al-Hayaat School ("we," "us," or "our") respects your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard personal information when you visit alhayaat.ca and use our online services, including contact forms, admissions applications, career applications, donations, and newsletter sign-ups.
2. Scope
This policy applies to personal information collected through our website and related online services. It does not apply to third-party websites linked from our site, such as social media platforms, which have their own privacy policies.
3. Information We Collect
The information we collect depends on how you interact with our website:
Contact form
- Name, email address, subject, and message content
- Internet protocol (IP) address, collected to help prevent spam and abuse
Newsletter
- Email address
Admissions applications
- Student information: first and last name, date of birth, grade applying for, and previous school (if provided)
- Guardian information: name, relationship to the student, phone number, email address, and mailing address
- Academic information: current grade, subjects, languages spoken, and special needs or accommodations (if provided)
- Additional information: how you heard about the school and optional notes
Career applications
- Name, email address, phone number (if provided), position applied for, cover letter (if provided), and resume file
Donations
- Donor name, email address, mailing address, donation amount, and whether the donation is anonymous
- Payment information is entered and processed by Stripe. We do not store full credit card or bank account numbers on our servers.
Staff administration
- Authorized staff may sign in to an internal admin area using email and password credentials. This access is limited to school personnel.
Automatic technical data
- Browser type, device information, pages visited, and standard server log data collected when you use our website
4. How We Use Your Information
We use personal information for purposes that are reasonable and appropriate to our school operations, including:
- Responding to inquiries and providing information about our programs
- Processing and reviewing admissions and employment applications
- Processing donations, issuing receipts, and maintaining donation records
- Sending confirmations, updates, and newsletters you have requested or agreed to receive
- Operating, securing, and improving our website and internal systems
- Complying with legal, regulatory, and record-keeping obligations
5. Consent and Legal Basis
We collect and use personal information in accordance with Canada's Personal Information Protection and Electronic Documents Act (PIPEDA) and applicable provincial privacy laws.
When you submit a form on our website, you consent to our collection and use of your information for the purposes described in this policy and at the point of collection. Admissions applications require explicit agreement to our terms before submission.
You may withdraw consent for optional communications, such as newsletters, at any time by contacting us. Withdrawal of consent may limit our ability to provide certain services.
6. How We Share Information
We do not sell your personal information. We may share information only as needed to operate our services, including with:
- Authorized Al-Hayaat School staff and volunteers who need access to perform their duties
- Stripe, for secure payment processing (see stripe.com/privacy)
- Microsoft Azure and related Microsoft services, for website hosting, data storage, email delivery, and file storage (such as uploaded resumes)
- Professional advisors or authorities when required by law or to protect the rights, safety, and security of our school community
We require service providers to handle personal information in a manner consistent with this policy and applicable privacy laws, to the extent required by our agreements with them.
7. Data Retention
We retain personal information only as long as necessary for the purposes described in this policy, unless a longer retention period is required or permitted by law.
For example, donation records may be kept for tax and accounting purposes, admissions records may be kept for enrollment administration, and contact messages may be kept until your inquiry is resolved and for a reasonable period afterward.
8. Security
We use reasonable administrative, technical, and physical safeguards to protect personal information against unauthorized access, loss, misuse, or alteration. These measures include access controls for staff systems, encrypted connections (HTTPS), and use of reputable payment and cloud service providers.
No method of transmission or storage is completely secure. While we work to protect your information, we cannot guarantee absolute security.
9. Your Rights
Under PIPEDA, you have the right to request access to the personal information we hold about you, request correction of inaccurate information, and withdraw consent where applicable.
To make a privacy request, contact us at admin@alhayaat.ca. We will respond within a reasonable timeframe and may need to verify your identity before processing certain requests.
10. Cookies and Similar Technologies
Our website uses essential cookies and similar technologies needed for basic functionality and security, including session cookies for authorized staff sign-in to the admin area.
We do not use third-party advertising cookies on this website. If we add analytics or additional cookies in the future, we will update this policy to describe them.
11. Children's Privacy
Our website is intended for general school information and is not directed at children to collect information from them directly. Admissions applications collect information about students through parents or legal guardians.
Student information is treated as sensitive and is accessed only by authorized personnel for enrollment and educational administration purposes.
12. Third-Party Links
Our website may link to external sites, including Facebook, Instagram, YouTube, and X (Twitter). We are not responsible for the privacy practices of those sites and encourage you to review their policies before providing personal information.
13. Changes to This Policy
We may update this Privacy Policy from time to time. When we do, we will revise the "Last updated" date at the top of this page. Material changes may also be communicated through our website or by other appropriate means.
For general website terms, please see our Terms of Service.
14. Contact Us
If you have questions about this Privacy Policy or our privacy practices, contact:
Al-Hayaat School
1095 Bleams Road, Mannheim (Petersburg), ON N0B 2H0
Email: admin@alhayaat.ca
Phone: 519-589-9669
This Privacy Policy is provided for informational purposes and does not constitute legal advice.